Campus Ministry Forms

Campus Ministers must submit several yearly ministry reports to the Virginia United Methodist Conference’s Board of Higher Education and Campus Ministry and their District Superintendents. Each report can be accessed by clicking on the forms below. They need to be completed and filed according to each report's instructions. A reporting schedule for each report that is required is also included. If you have any questions, please contact Becky Tate at (804) 521-1139 or

Campus Ministry Report Schedule

Monthly Events and Participation
Campus Ministry System (Metrics) Due by the 12th of each month (not a form). Login to the site at 

Personnel Related Reports & Instructions
- Local Board Membership Report - Submit 1 June for next Academic Year
Report of Pastoral Consultation and Evaluation of Campus Minister's Work - Due June 10
    - Instructions for Completing Report of Pastoral Consultation & Evaluation (pdf)

Financial Management Reports & Instructions
- Annual Financial Review Form - Submit Not Later than 1 June for previous fiscal year.
   - Annual Financial Review Form Instructions (Instructions to assist in completing the form)
   - Steps in Conducting the Annual Financial Review (Guidance on how to conduct an annual financial review)
- Annual Financial Reports Transmittal Form (Requests a copy of the annual budget and income and expense report from the previous year)

Property Management Reports
- All are due on 1 October
- Worksheet for the Property Inspection 
Request for a Special Maintenance or Renovation Funding Grant 
- Property Management Report on Utilization of Grant Funds  

Annual Evaluation Conference by District Superintendent  
- Annual Evaluation Conference by the District Superintendent   (Report documents the DS review and recommendations)

Preference Forms Submitted to the District Superintendent - Due December 1
Form for Campus Ministers or Chaplains   (Indicates personal preference for reappointment)
Form for Local Board or College/University President (Indicates board preferences for reappointment)    

Property Management Guidelines
-Wesley Building Grounds Expectations  
-Wesley Building Grounds General Questions   
-Wesley Facilities Checklist  

   Board of Higher  Education and Campus Ministries Handbook (pdf)



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Background photos courtesy of VDOT.

The Virginia Conference of The United Methodist Church
10330 Staples Mill Road, Glen Allen, VA 23060
P.O. Box 5606, Glen Allen, VA 23058-5606
(804) 521-1100
Click here for directions to the Center