Campus Ministry Forms

Campus Ministers must submit several yearly ministry reports to the Virginia United Methodist Conference’s Board of Higher Education and Campus Ministry and their District Superintendents. Each report can be accessed by clicking on the forms below. They need to be completed and filed according to each report's instructions. A reporting schedule for each report that is required is also included. If you have any questions, please contact Becky Tate at (804) 521-1139 or

All forms are Word files:

- Campus Ministry Report Schedule
      ο  Campus Ministry Reporting System – Due by the 12th of each month (not a form). Login to the site at 
- Local Board Membership Report - Due to DS at Annual Campus Ministry Evaluation Conference
- Annual Financial Review Form - Due to DS at Annual Campus Ministry Evaluation Conference
- Annual Financial Review Guide (Assist with completing Annual Audit, Budget, & Income/Expense Reports)
- Report of Pastoral Consultation and Evaluation of Campus Minister's Work - Due June 10
    - Instructions for Completing Report of Pastoral Consultation & Evaluation
- Property Management Report - Due October 1
- Worksheet for the Property Inspection - Due October 1
-Wesley Building Grounds Expectations  
-Wesley Building Grounds General Questions   
-Wesley Facilities Checklist  
- Grant Request Worksheet - Due October 1
- Request for Special Maintenance/Renovation Funding - Due October 1
- Preference Forms - Due December 1
 ο Forms for Campus Ministers or Chaplains  
 ο Campus Ministry Local Board Personnel Committee or College/University President Form    
- BHECM Report of Annual Evaluation Conference by the District Superintendent (pdf)

Board of Higher  Education and Campus Ministries Handbook (pdf)

 - Speidel Mission Study or Travel Grant

Dates for Calendar Form (Word)
Book of Reports Guidelines (pdf) 



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The Virginia Conference of The United Methodist Church
10330 Staples Mill Road, Glen Allen, VA 23060
P.O. Box 5606, Glen Allen, VA 23058-5606
1-800-768-6040 or (804) 521-1100
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